At least once every year, employers should review and update their labor law postings. This month is a good time to do this as part of the year-end wrap up and preparation for the new year. Each work location is required to provide critical notices to the workforce advising of regulations that apply to the employer/employee relationship. Employers can access federal compliance postings and source links to state compliance offices here, and Occupational Safety and Health Administration (OSHA) compliance postings and notices here.
If you haven’t reviewed your postings to ensure they are current, take a moment to do so today. The federal Department of Labor also announced changes to the posting requirements under the Fair Labor Standards Act (FLSA) and Employee Polygraph Protection Act (EPPA) in August, 2016. Compliance posting changes happen throughout the year, so it’s a good practice to check sources regularly on updated changes. Use poster effective dates to retain compliance.
Compliance posters are prescribed by a variety of regulatory agencies and are most often affiliated with federal and state labor law. These postings are available through many channels, such as through state or federal government websites or through a third-party vendor. Employers can choose from all-in-one combined (federal and state) posters or free letter-sized postings from online sites (such as a separate state and federal posting). Subscription to a poster source may be a cost that an employer has to factor in, but it can provide administrative relief, freeing the employer from ongoing monitoring of law changes, as newly updated posters are sent directly to the company when a subscription is purchased.
These posters may also be available through a third-party source with which the employer already has an existing business or service relationship, such as payroll vendors or insurance providers. In many cases, a subscription service or paid vendor will provide a more attractive laminated poster, but it is helpful to know that the same postings are generally available for free, downloadable from the Department of Labor or state government sites.